MileSplit Meet Manager allows meet directors, meet hosts, and timers to invite specific teams to a meet. You can control whether your meet is open to all teams or limited to invited teams only.

Before sending invitations, make sure your meet setup and registration settings are ready.

Access the invite tool

  1. Go to your meet page.
  2. Select Meet Manager.
  3. You will land on the Setup tab.
  4. Scroll down to the Registration section.
  5. Select Manage Invites.

Open or restrict registration

Above the Manage Invites link, you will see a dropdown menu that controls meet access.

  • Open Entry (default): Any team can register, with or without an invite.
  • Email Invite: Only teams you invite can register for the meet.

Select the option that matches how you want your meet to operate.

Add teams to your invite list

  1. On the Manage Invites page, go to the Teams tab.
  2. On the right side, find the Add Teams search box.
  3. Begin typing a team name.
  4. Select the correct team from the list that appears.
  5. Click Add Team.
  6. Repeat for all teams you want to invite.

Send invitations

After adding teams:

  1. Check the boxes next to the teams you want to invite.
  2. Once at least one team is selected, the Send Invites button will become active.
  3. Click Send Invites.

The page will refresh, and invited teams will appear under Teams Attending with a status of Invited.

What happens after you send invites

Invited coaches will receive an email sent to the address associated with their MileSplit account.

At this point, no further action is required from you unless you need to add more teams or change registration settings.

Requirements for email invitations

For email invites to work correctly, all of the following must be in place:

  1. Meet registration must be open.
  2. A valid point of contact email must be assigned to the meet (found on the Setup page above Manage Invites).
  3. The invited team must already exist in the MileSplit database and have a coach account linked to it.

If you cannot find a team

Make sure you are searching for the correct team name and state.

If the team does not exist in MileSplit, it must be added before it can be invited.

Avoid creating duplicate team pages when an existing team already exists.